Tutorials and resources for proposal writing and business development

Surviving a proposal review

Formal proposal reviews are often called “red team” reviews. Proposal reviews provide fresh eyes that can objectively examine the document and provide validation and sign-off. But there are different types of red teams and different ways to review a proposal.

Reviews can focus on different aspects of a proposal:

  • Customer emulation. Reviewers score the proposal according to the evaluation criteria, as if they were the customer’s evaluation team.
  • Bid Strategies. Reviewers assess whether the proposal reflects the bid strategies necessary to win, tells the right story, and delivers its message effectively.
  • Compliance. Does the proposal comply with all RFP requirements?
  • Proof reading. Review for typographical errors and grammatical problems.
  • Technical evaluation. Does the solution proposed meet the specifications? Can it be delivered on time? Is there a better way to do the work?
  • Pricing. Is it priced to win? Is it still profitable?

Depending on your circumstances, you may wish to focus your reviewer’s attention by emphasizing a particular type of review. You should take advantage of the red team, and not simply treat it as a schedule delay. The red team can be used to identify and solve problems if you can focus their attentions where you need it.

How to handle the review comments

If you have more than a couple of people participating in your proposal reviews, you need a plan for handling their comments. One important element of this plan will be how comments should be delivered. The choices include:

  • Paper forms. Create a form with a series of questions that focuses the reviewers attention and provides places for comments.
  • Hard copy mark-ups. Let them scribble on the document and then try to make sense of it later. If there are a large number of evaluators you will need to consolidate the comments. Consider dividing the reviewers into teams and making each team responsible for delivering a single set of comments.
  • Version tracking. Microsoft Word, and many other software packages, provide tools that can be used to identify the changes made by a review and even to merge them with changes from other reviewers. There is a slight learning curve to get past if you’ve never used this approach before.

Fixing problems found during reviews

You should establish a rule that any review team member who identifies a problem must either solve it, or identify someone to join the proposal team who can solve it. Since red teams usually include senior managers and/or executives, they often know of resources that you should have had working on the proposal from the beginning, but don’t find out about until you have their attention. It may help to provide your review team with instructions up front and in writing – you could even provide them with a form to list solutions and resources to address any problems identified during the review.

Click here for more free articles like this one

By Carl Dickson,
Founder of and PropLIBRARY

PropLIBRARY is our professional tool for people who want to win RFPs like their business depends on it.

Get our apps for Android devices:

Gig Pipeline: For business development and proposal consultants

Get Help Winning: Helps companies find consultants and resources for winning

Browse hundreds of free articles on all these topics:

Advice for Better Proposal Writing
How to Write a Business Proposal
Proposal Management
Red Teams & Proposal Quality Validation
How to Create a Compliance Matrix
Process and Procedures
Win Strategies and Themes
How to Write an Executive Summary
Professional Services Marketing
Proposal Templates and Reuse
Miscellaneous Proposal Tips
Storyboards and Content Planning
Government Contracting
Request for Proposals (RFP)
Bid/No-Bid Decisions
Business Development and Marketing
Relationship Marketing and Customer Contacts
Sales Letters & Copy Writing

About Us | Privacy Policy | Contact Us

Copyright © 2015. Please view the Terms of Use prior to copying or distributing. This site is part of the Network.