Tutorials and resources for proposal writing and business development

Why Your Company Should Consider a Blanket Purchase Agreement

A Blank Purchase Agreement (BPA) is a simplified method to supply a federal agency’s anticipated repetitive needs for products and/or services by establishing an account with a qualified source of supply. BPAs are normally established with General Services Administration (GSA) Schedule contracts. The BPA is an approved mechanism for ordering any item on the Federal Supply Schedule including information technology products and services. The purpose of the BPA is to decrease costs, reduce paperwork and save time by eliminating the need for repetitive, individual purchases from the schedule contract. A BPA does not obligate the federal government to place orders. A BPA does not guarantee revenue to the supplier. A BPA may be used in conjunction with a negotiated, fixed-price or cost-reimbursement contract. Federal agencies are no longer restricted by dollar limitations when placing orders under a BPA. Orders may exceed the $100,000 maximum order limitation. BPA's eliminate contracting and open market costs such as: searching for sources, developing technical documents, solicitations, and evaluating bids and offers. While a BPA supplies an agency’s recurring/repetitive needs, the agency takes advantage of quantity discounts, saving time and reducing paperwork. In the past, individual orders under a BPA could not exceed the maximum order limitation. GSA empowers and encourages federal agencies to seek price reductions beyond Federal Supply Schedules for large orders. Federal agencies may order sufficient quantities to meet annual ordering requirements. Agencies may use the BPA as an ordering device for field offices, allowing them to place orders directly with the supplier. In doing so, the entire agency reaps the benefits of additional negotiated discounts. Finally, the agency will reduce the administrative burden of submitting numerous purchase orders.

Summarizing, no better tool is available to federal agencies for purchasing products and services than a Federal Supply Schedule BPA. The BPA creates a purchasing mechanism for the federal government that works better and costs less. Some of the many benefits of BPAs follow:

  1. Very competitive pricing
  2. Unsurpassed delivery
  3. Complete product/service lines
  4. Ease of ordering procedures

Written by Richard Mackey. Published by Organizational Communications, Inc. Republished with permission.

PropLIBRARY is our professional tool for people who want to win RFPs like their business depends on it.

Get our apps for Android devices:

Gig Pipeline: For business development and proposal consultants

Get Help Winning: Helps companies find consultants and resources for winning

Browse hundreds of free articles on all these topics:

Advice for Better Proposal Writing
How to Write a Business Proposal
Proposal Management
Red Teams & Proposal Quality Validation
How to Create a Compliance Matrix
Process and Procedures
Win Strategies and Themes
How to Write an Executive Summary
Professional Services Marketing
Proposal Templates and Reuse
Miscellaneous Proposal Tips
Storyboards and Content Planning
Government Contracting
Request for Proposals (RFP)
Bid/No-Bid Decisions
Business Development and Marketing
Relationship Marketing and Customer Contacts
Sales Letters & Copy Writing

About Us | Privacy Policy | Contact Us

Copyright © 2015. Please view the Terms of Use prior to copying or distributing. This site is part of the Network.